Position Summary:
The key function is to provide support for the company in the day-to-day functions of running a busy foundation. Duties include working with all departments, managing information management systems, assisting with financial and development tasks daily, and supporting the programs and communications department as needed.
Responsibilities of the Operations Associate:
- Provides general administrative support to leadership and the company, including serving as primary task management administrator within the project management tool, ClickUp.
- Supports the Finance department in preparing and monitoring travel expenses, check request expense reports, processing invoices, charitable registration, and audit preparation.
- Maintains office policies and procedures and departmental files in conjunction with directors and leadership.
- Maintains internal Google sites.
- Supports the Development department with administrative tasks related to the Direct Action campaign, the development software, and other needs that arise.
- Supports the Programs and Communications departments with administrative tasks as needed.
Qualifications of the Operations Associate:
- Bachelor degree preferred in business administration or a related field and 3-5 years of experience as an Administrative Assistant, Operations Administrator, or equivalent.
- Open to HS degree with 7-8 of experience as an Administrative Assistant
- Experience working with financial tasks and programs like Bill.com and Intacct.
- Excellent interpersonal skills.
- Ability to work well on a team and autonomously.
- Proficiency in Microsoft Word, Excel, PowerPoint (Advanced).
- Proficiency in Google Suite (Advanced).
- Experience with email programs (Advanced).
- Familiarity with task management software.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently uses hands or fingers to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required for this position include close vision and distance vision.
Washington, DC
$60-75K + Excellent Benefits
