Office Assistant

Why You Want To Work Here:

Responsibilities of the Office Assistant:

• Process Accounts Payable transactions, including matching purchase orders, delivery receipts, and invoices for accuracy.
• Prepare and process check runs, electronic payments, and wire transfers in a timely manner.
• Maintain organized records of all AP transactions and assist with month-end reconciliations.
• Communicate with vendors regarding invoice discrepancies, payment statuses, and account inquiries.
• Ensure compliance with company policies and procedures for financial transactions.
• Perform data entry and maintain accurate financial and operational records.
• Assist with document preparation, photocopying, and distribution of invoices and other financial documents.
• Manage and organize office filing systems, both physical and digital, ensuring proper record-keeping.
• Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
• Monitor and replenish office supplies as needed, coordinating with vendors for orders.
• Coordinate maintenance and repairs for office equipment and systems.
• Support general office operations and administrative tasks as needed.

Qualifications of the Office Assistant:

• College degree preferred.
• Prior experience in an office environment, especially in Accounts Payable or bookkeeping, is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize work efficiently.
• Experience with accounting software or ERP systems is an advantage.
• Knowledge of construction industry processes and terminology is a plus.