About Us:
We are an award-winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Office Manager to join our team and help keep our office operations running smoothly.
Position Overview:
The Office Manager will be a central figure in ensuring the office's daily functions run efficiently. This role encompasses a mix of front desk responsibilities, administrative support, HR assistance, and event coordination. The ideal candidate will have 3–5 years of relevant experience, excellent organizational skills, and a professional demeanor suited to working with all levels of staff and external stakeholders.
Key Responsibilities:
- Front Desk Management:
- Serve as the first point of contact for visitors, ensuring a welcoming and professional experience.
- Manage incoming calls and correspondence, including emails, mail, and deliveries.
- Administrative Support:
- Coordinate office supplies inventory and place orders as needed.
- Maintain general office organization, including scheduling and meeting room bookings.
- Prepare reports, presentations, and documentation as requested.
- Book travel for staff as needed
- Human Resources Assistance:
- Work with our HR team and assist as needed
- Support onboarding and offboarding processes, including preparation of materials, scheduling orientations, and collecting required documentation.
- Maintain employee records and ensure compliance with company policies.
- Event Planning and Coordination:
- Assist with planning and executing office events, such as holiday parties, team-building activities, and VIP visits.
- Collaborate with other departments to ensure seamless event logistics.
- Communication and Coordination:
- Act as a liaison between internal teams, clients, and external vendors.
- Build and maintain positive relationships with all stakeholders, from staff to C-suite executives.
Qualifications and Skills:
- 3–5 years of experience in office management or a related role.
- Strong organizational skills with a keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to work effectively with diverse groups of people, including internal staff and external stakeholders.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools.
- Event planning experience is a plus.
Full-time
Fairfax, VA
$60-70K
