Exhibits Coordinator

Operational Support:

• Provide customer service to exhibitors, including operational assistance, sales, and development of exhibitor materials under the guidance of the Senior Manager.
• Approve exhibitor contracts, send invoices, and ensure timely billing and collection.
• Maintain communication with exhibitors before events through emails and other updates.
• Travel to domestic events to assist with space booking and ensure smooth event operations.
• Work with exhibitors on contract finalization, booth preferences, and assignments.
• Manage administrative tasks related to exhibitor contracts and billing.
• Collect post-event feedback from exhibitors through surveys.

Sales & Marketing:

• Serve as the primary point of contact for exhibit space, playing a key role in recruiting new partners.
• Identify and prospect new leads for events.
• Review exhibit booth designs for compliance with industry standards and venue rules.
• Track sales progress and provide regular reporting.
• Develop service kits and other relevant materials for exhibitors.
• Stay updated on industry trends to enhance event planning.
• Assist with the layout and assignment of exhibit spaces for annual conferences.

Software & Database Management:

• Use event management software (e.g., eShow) to assign exhibit space and manage floor plans.
• Update the exhibitor database and maintain accurate contact information.
• Prepare event floor plans and exhibitor lists for contractors and publication in event guides.

Qualifications:

• Relevant degree or equivalent combination of education and experience.
• 1-2 years of experience in exhibits, sales, customer service, and/or marketing.
• Strong attention to detail, problem-solving skills, and excellent interpersonal abilities.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Experience with event management software (e.g., eShow) is a plus.
• Positive, proactive, and enthusiastic with a passion for sales and customer engagement.