Education Programs Coordinator

Summary:

Responsibilities: 

• Assist with the content coordination of several events, including the annual conference.
• Administer speaker contracts through Cvent; distribute, collect, and file speaker contracts.
• Manage communications with speakers regarding required conference documentation, such as bios, abstracts, AV needs, travel arrangements, and other requirements related to their presentations and conference experience.
• Collaborate with event meeting planners to arrange hotel accommodations for speakers.
• Register speakers for events.
• Manage speaker information within a database and on event websites, including updating event agendas for events.
• Build and maintain event resource web pages, uploading electronic versions of agendas and program materials.
• Review content for marketing materials and event websites to ensure the accuracy of speaker and event details.
• Assist in the creation, distribution, and collection of program evaluations. Provide reports and analysis to support the Education Programs team.
• Oversee speaker data (current/prior), speaker proposals, and evaluation scores in the speaker database.
• Schedule content-planning calls for all events.
• Process speaker expense reimbursements and compare to contract allowances. Track speaker travel, fees, hotel, pre-approval for expenses, and special requests.
• Coordinate session requirements with logistics and technical teams.
• Upload and maintain speaker content on conference apps.
• Complete an initial review of speaker presentations, including content and format, ensuring they are received in a timely manner. Provide presentations for upload prior to the event for both in-person and virtual delivery.
• Coordinate project tracking needs and dashboards for status updates on speaker deliverables.
• Perform other duties as assigned.

Qualifications: 

• Bachelor’s degree (or equivalent experience) and a minimum of two years of administrative and/or project management experience in a business environment is required. Program experience is a plus.

• High proficiency with the Microsoft Office suite.
• Experience with Salesforce and Cvent is preferred.
• Excellent interpersonal, verbal, and written communication skills required.
• Comfortable interacting with company board directors, C-suite executives, and other governance experts.
• Excellent time management, organization, and prioritization skills.
• Ability to handle multiple priorities, meet deadlines, and follow through with minimal supervision.
• Strong team orientation and a commitment to meeting goals in a fast-moving, growing environment.