Overview:

The Office Services Coordinator performs a variety of responsible administrative duties to ensure efficient office operations. Acting as a liaison with other departments, staff, outside vendors, and the general public, this role is responsible for managing selected vendor relationships and assisting with initial A/P functions. As the initial point of contact for many external audiences, this position represents the organization and its values while handling administrative support tasks. This role requires the ability to perform heavy lifting and manage multiple priorities in a fast-paced environment.

Responsibilities:

Work as part of the Office Services team to accomplish organizational goals.
Assist the Senior Manager, Office Services, by gathering and organizing supporting data and materials for assigned projects.
Manage relationships with selected Office Services vendors and cleaning services staff, addressing issues directly and coordinating special services.
Assist with the processing of department invoices, including coding and scanning into the accounting workflow.
Maintain work assignment logs for the department and ensure timely follow-up in service areas.
Conduct new-hire Facilities orientation, providing office tours and general Office Services information.
Maintain the snack program by distributing snacks to various kitchen areas throughout the day.
Respond to telephone and in-person inquiries, providing helpful and accurate information to visitors and ensuring proper check-in procedures are followed.
Handle multiple interruptions and adjustments to priorities throughout the day.
Support internal team members and departments in alignment with organizational mission and values.

Requirements:

High school diploma required; at least one year of post-high school education preferred.
Minimum of 5 years of administrative/clerical experience.
2-4 years of related experience in a similar role.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an intermediate level.
Strong problem-solving, analytical, and critical thinking skills.
Ability to manage multiple projects with minimal supervision.
Experience working in a fast-paced environment with flexibility to adapt to changing priorities.
Ability to maintain professionalism and integrity while representing the organization.
Effective communication and customer service skills.