Payroll Specialist

Why You Want to Work Here

Responsibilities of the Payroll Specialist

• Process bi-weekly payroll for salaried and hourly employees, ensuring accuracy and timeliness.
• Calculate wages, deductions, benefits, stipends, and reimbursements.
• Review and verify timesheets, attendance records, and leave balances.
• Reconcile payroll before transmission and validate final reports.
• Manage retirement plan contributions and process garnishments.
• Issue payroll-related invoices and transmit positive pay to the bank.
  
  

• Ensure payroll compliance with federal, state, and local wage and hour laws.
• Assist with year-end processing, including W-2 preparation and retirement plan reporting.
• Support internal and external audits, including workers' compensation and pension audits.
• Maintain compliance with federal and state grant reporting requirements.
• Stay up to date on payroll law and regulation changes.
  
  

• Generate payroll reports, including payroll summaries, labor distribution, and journal entries.
• Verify payroll records, including exemptions, deductions, job title changes, and compensation updates
• Maintain organized payroll records and respond to employee inquiries.
• Troubleshoot payroll system issues and coordinate with IT or external vendors as needed.
  
  

Qualifications of the Payroll Specialist

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 3-5 years of payroll experience, preferably in an education or healthcare setting
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in payroll software (Paylocity preferred) and Microsoft Excel.
• Familiarity with timekeeping systems, HRIS platforms, and Google Suite is a plus.
• Ability to maintain confidentiality and exercise sound judgment.