Executive Assistant

Overview:

Responsibilities:

• Provide administrative support to senior leaders, including managing expense reports, coordinating travel, scheduling meetings and appointments, handling contract submissions, and organizing onsite meetings.
• Support corporate affairs initiatives by coordinating internal events, managing internal coordination platforms, and facilitating logistics for key organizational meetings.
• Draft weekly communications from the Corporate Affairs team to the C-suite.
• Monitor and manage media clipping services, summarizing press coverage for senior leadership.
• Perform additional duties as required to support business needs.

Requirements: 

• Bachelor’s degree in administration, communications, or a related field, or equivalent work experience.
• Minimum of 7 years of experience in administrative support, with at least 5 years supporting senior-level executives.
• Strong interest in AI and emerging AI solutions.
• Based in Washington, DC.
• Proven ability to work in a fast-paced environment and manage multiple principals across different time zones.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent verbal and written communication skills, including proficiency in grammar, style, and spelling.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills to build relationships with stakeholders at all levels.
• Dedicated remote work area with compliance to technology, safety, and health requirements.
• Homeowner’s or renter’s insurance is required.
• Ability to travel occasionally for meetings and events.
• Capacity to work over 40 hours per week as needed.
• Ability to lift up to 20 pounds and operate office machinery as required.
• Capability to perform essential functions with or without reasonable accommodation.