Why You Want To Work Here:
Great opportunity to join an award-winning, woman-owned business that focuses on making a positive impact in diverse fields such as disability, education, health, and workforce development. The Conference Planner will oversee the end-to-end planning and execution of both virtual and in-person meetings, ensuring accessibility and seamless coordination. Events may range in size, accommodating up to 1,000 participants.
Responsibilities of the Conference Planner:
General Responsibilities
- Collaborate with the client team to plan meetings, ensuring high-quality service and smooth operations.
- Coordinate conference materials, including design and production.
- Manage registration, participant lists, and post-event close-out tasks like surveys and thank you letters.
For In-Person Meetings
- Research and inspect venues, negotiating contracts for the best terms.
- Oversee hotel arrangements including room setups, catering, and AV needs.
- Serve as the onsite manager, ensuring the event runs smoothly and addresses any issues.
For Virtual Meetings
- Select and set up digital platforms, ensuring they meet event needs.
- Load presenter slides, configure breakout rooms, and conduct trial runs before the event.
- Monitor technical issues during the event, providing support to attendees.
Qualifications of the Conference Planner:
- BA degree or Certified Meeting Professional (CMP) certificate
- Minimum of 3-5 years of experience in meeting planning
- Ability to work from home, but must live within commuting distance of Washington, DC for on-site meetings.
- Strong organizational, verbal, and written communication skills.
- Experience with government contracting and managing meetings for Federal agencies.
- Proficiency in Microsoft Office, Zoom, and Teams
- Knowledge of federal meeting requirements, disability accommodations, and ADA regulations is a plus.
Hybrid, Fulltime
$18-$22/hr
