Why You Want to Work Here:
We’re an international technology company that’s excited to expand our support team. As an Executive Assistant you will support a team of three senior executives. The role will require close interaction with senior management and collaboration with all departments and professionals within the company. The successful candidate will work closely with all areas of the company including technology, marketing, international teams, operations, and other departments.
Responsibilities of the Executive Assistant:
- Maintain executive’s calendar(s) via Outlook, which includes coordinating, planning and scheduling various internal and external meetings and appointments. Check calendars daily to help keep executives on track with daily commitments
- Plan and execute corporate meetings and events for employees and business partners
- Process invoices and expense reports for timely payment in Concur
- Welcome customers and partners from external organizations and facilitate their visits to the HQ office
- Assist in consolidating and distributing contractual documents and execution counterparts
- Prepare and edit correspondence, proposals and other business correspondence
- Assist with document and database management
- Create and edit visual presentations using PowerPoint as well as supporting marketing and event planning initiatives
- Perform other customary administrative duties as necessary
- Coordinate business travel arrangements when necessary
Requirements of the Executive Assistant:
- 3+ years of executive support experience
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Must continually demonstrate poise, tact, and diplomacy
- Ability to multi-task effectively in a fast-paced environment
- Demonstrated ability to coordinate complex travel arrangements including international travel
- Advanced expense reporting experience including entry, tracking and reconciliation with Concur or similar system
- Flexibility, ability to remain calm, cool, and collected
- Initiative, self-starter, and enjoy rolling sleeves up and pitching in to help
Full-time, M-F
$55-65K + Excellent Benefits
