Events Coordinator

Why You Want to Work Here:

Responsibilities of the Events Coordinator:

• Support the Director in planning and coordinating military ceremonies, corporate events, and private gatherings
• Utilize tools like Event Temple, Excel, and other software to organize event details and track progress
• Create detailed operational plans, schedules, and run-of-show documents to ensure smooth event execution
• Collaborate with vendors to finalize details, timelines, and deliverables
• Manage reservation systems and maintain accurate client and event databases
• Monitor budgets, track expenses, and ensure timely collection of payments
• Prepare post-event reports to evaluate success and identify improvement opportunities
• Coordinate with catering, technology, and operations teams to meet event requirements
• Work with the marketing team to position the Museum as a top-tier event venue
• Efficiently schedule spaces for both internal and external activities
• Supervise event setup, execution, and breakdown, ensuring all plans are followed precisely

Qualifications of the Events Coordinator:

• 1-2 years of experience in activity coordination or a similar role
• A bachelor’s degree in Marketing, Hospitality Management, or a related field is preferred but not required
• Proficiency in management software (such as Event Temple) and the Microsoft Office Suite
• Strong organizational and time management abilities, with a talent for multitasking and meeting deadlines
• Exceptional communication and interpersonal skills for effective collaboration with clients and teams
• Knowledge of multimedia and AV equipment is a plus