Administrative Assistant

Why You Want To Work Here:

Responsibilities of the Administrative Assistant:

• Answering incoming calls, greeting clients as the face of the office, and assisting with general inquiries.
• Gathering details from callers, such as file numbers, assessing the issue, and passing information along to higher-ups.
• Managing file organization and retrieval, keeping records updated with brief summaries as needed.
• Handling multiple tasks throughout the day in a fast-paced environment with minimal downtime.
• Performing data entry and maintaining accurate records with attention to detail.
• Representing the firm professionally in both phone and in-person interactions.

Qualifications of the Administrative Assistant:

• Bachelor’s degree preferred.
• Proven administrative skills, including data entry, file management, and record-keeping.
• Strong multitasking abilities in a fast-paced environment, with exceptional attention to detail.
• Excellent communication skills, both written and verbal, for interacting with clients and colleagues professionally.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly learn new software as needed.
• Ability to handle confidential information with discretion and professionalism.
• Reliable and committed to a long-term role, with stability in mind and no plans for relocation in the near future.
• Prior experience in a law firm is a plus but not required.
• Benefits: 401(k) plan and profit sharing (no health insurance coverage)