Legal Talent Acquisition Assistant (Temporary)

Job Description:

Job Responsibilities:

• Prepare and distribute interview materials.
• Organize and maintain candidate information and electronic recruitment files.
• Manage data entry in Applicant Tracking System.
• Send candidate communications including callback invitations and rejection notifications; update and maintain candidate tracking reports.
• Assist with confirming interview logistics (in-person and virtual) to ensure seamless virtual or in person candidate experience.  This includes but is not limited to booking conference rooms, ordering food/beverages, coordinating technology needs, and adding interview details to the shared calendar.
• Assist with preparing interview materials, greeting candidates, and monitoring interview logistics.
• Assist with monitoring candidate evaluations, sending follow-up reminders and ensure complete candidate evaluation summaries.
• Assist with preparing offer decision meeting packets and maintaining candidate tracking reports.
• Make reservations and arrangements for supplemental recruitment receptions and other follow-up events.
• Assist with coordinating travel logistics for candidates.

• Prepare and maintain summer associate employment files.
• Schedule orientation sessions and ensure seamless day-of execution; prepare orientation materials.
• Prepare evaluation materials for mid-summer/end of summer reviews; Monitor evaluation completion and send regular reminder emails.
• Book conference rooms and manage catering services for internal training and other programming.
• Assist with the planning and execution of social events, including tracking participation and attending events, as needed.
• Assist with day of logistics for virtual and in-person summer programing.
• Maintain a calendar for summer associates, recruiting team and lawyers involved in the summer associate program.
• Process and track all summer associate related expenses.

• Enter and maintain candidate submissions and related information into the applicant tracking database.
• Organize and maintain lateral candidate files and associated data tracking.
• Assist with coordinating lateral interview schedules.
• Organize and maintain lateral candidate files.
• Solicit evaluations from attorney interviewers, send follow-up emails and ensure complete evaluation summaries.
• Prepare offer packets and update lateral candidate reports.
• Schedule orientation sessions, send calendar appointments to facilitators for new lateral hires, and prepare new hire orientation packets. 

• Maintain paper and electronic records for the department.
• Process check requests, invoices, reimbursements and expense reports.
• Assist with preparation of statistical reports and presentations as directed.
• Coordinate logistics for department meetings.
• Create and maintain positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
• Other duties as assigned.

Qualifications:

• Ability to organize, prioritize and multitask in a dynamic and complex environment to meet deadlines and daily requirements.
• Ability to adapt to changing priorities and maintain a productive and committed work effort.
• Demonstrated ability to pay close attention to detail.
• Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.
• Strong interpersonal skills with the ability to build relationships among lawyers and staff.
• Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.
• The ability to exercise independent judgment and be a self-starter.
• Demonstrated advanced knowledge of MS suite to produce quality written communications such as memos, spreadsheets, slides, and standard work documents.
• Demonstrated ability to communicate clearly, both orally and in writing with attorneys, staff, vendors, and the public.
• Demonstrated ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature. Requires patience, creativity and discretion.
• Ability to handle highly sensitive information with confidentiality and discretion.
• Ability to work overtime as necessary.