About the Role:

We are seeking a proactive, creative, and dedicated on-site Event Planner to be a key team player in executing a rental sales plan to generate increased interest and usage of the facility by the public. In addition to sales, this role involves on-site event management planning and support—mainly occurring on evenings and weekends—for a facility open 364 days per year. The Event Planner will generate sales and orchestrate a diverse array of museum events that enhance the visitor experience and support our broader mission.

Key Responsibilities:

Facility Rental Sales: Execute outreach to corporations, C-suite executives, military, and distinguished visitors interested in hosting events at the museum, either based on expressed interest or through outreach aligned with a strategic sales plan.
On-site Event Planning and Management: Design and execute a variety of museum events, overseeing logistics, scheduling, and vendor coordination from conceptualization through on-site execution, primarily on evenings and weekends.
Budget Management: Develop and manage event budgets, ensuring all activities stay within allocated funds while maintaining financial efficiency.
Stakeholder Engagement: Collaborate closely with museum staff, external partners, and vendors, serving as the primary point of contact for all event-related matters.
Visitor Experience: Enhance the educational and entertainment value of the museum through well-planned events that align with museum themes and exhibitions.
Compliance and Best Practices: Ensure all events comply with museum policies, industry standards, safety protocols, and accessibility requirements.

Qualifications:

Willingness and ability to work evenings and weekends as required to oversee booked events.
Experience in event sales and customer outreach.
Experience in event planning and coordination, preferably within a museum or cultural institution.
Strong budget management skills with the ability to track and optimize expenditures.
Excellent communication and organizational abilities.
Proven ability to manage multiple projects and stakeholders simultaneously.
Knowledge of best practices in event safety and accessibility.
Military experience preferred.