Contracts Coordinator

Essential Duties & Responsibilities:

• Coordinate the preparation, routing, and execution of contracts, proposals, vendor agreements, bonding documents, and permits.
• Secure necessary signatures from relevant stakeholders, following up diligently to ensure timely completion.
• Maintain a comprehensive tracking system (e.g., spreadsheet) for documents, including pending signatures and deadlines.
• Update and maintain contract database promptly and accurately.
• Regularly review and refine tracking methods to ensure accurate records and minimize errors.
• Assist with special projects or additional tasks as assigned to support the broader organization.

Qualifications:

• Minimum of 1 year of construction project management experience, with a preference for relevant experience in the commercial real estate industry and data centers.
• Proficiency in Microsoft Excel and overall knowledge of the Microsoft Office Suite.
• Experience working with Yardi and SharePoint preferred.
• Attention to Detail: Review documents thoroughly and track contract milestones accurately.
• Project Management: Manage multiple tasks, deadlines, and priorities effectively.
• Familiarity with Yardi: Experience with Yardi software for contract data tracking and updates.
• Communication Skills: Coordinate effectively with internal teams and external stakeholders for clear document preparation and signature processes.
• Problem-Solving: Ability to address challenges and refine contract administration processes.
• Knowledge of Construction Terminology and Processes: Familiarity with construction-specific contracts and industry compliance needs.
• Time Management: Efficiently manage deadlines and ensure timely updates and approvals.
• Process Improvement: Continuously assess workflows and recommend improvements for enhanced efficiency and compliance.