Administrative Assistant

Job Description:

Why You Want to Work Here:

• Be part of a globally recognized institute making a difference in the field of cardiovascular research.
• Collaborate with a passionate and dedicated team in a mission-driven environment.
• Gain hands-on experience in both administrative and financial processes within a dynamic organization.
• Opportunities for professional growth and development in a supportive workplace.

Responsibilities:

• Serve as a point of contact for office communications, including managing phone calls and emails.
• Maintain office supplies and coordinate with vendors to ensure operational efficiency.
• Confirm and organize meetings 

• Process invoices, track payments, and reconcile accounts.
• Assist with payroll processing and ensure accurate record-keeping.
• Support the preparation of financial reports and audits.
• Maintain and organize accounting documents and files.

• Coordinate with internal departments to ensure smooth communication and workflow.
• Contribute to special projects as needed, providing administrative and accounting support.

Requirements:

• Bachelor’s degree in Business Administration, Accounting, or a related field preferred; equivalent work experience will be considered.
• 1-3 years of experience in an administrative or accounting role, preferably in a nonprofit or research organization.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (QuickBooks preferred).
• Excellent organizational and multitasking skills with a keen eye for detail.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• Generous PTO and paid holidays.
• Professional development opportunities.
• A collaborative and mission-driven work environment.