About Us:
We are seeking a skilled Legal Secretary to provide comprehensive administrative and secretarial support to three Partners within our esteemed law firm. The ideal candidate will possess exceptional organizational abilities, strong communication skills, and a keen eye for detail. This role requires a proactive individual capable of managing a diverse range of tasks efficiently while maintaining confidentiality and professionalism at all times.
Responsibilities of the Legal Secretary:
- Manage calendars, schedule appointments, and coordinate meetings for the Partners
- Prepare correspondence, memos, and legal documents accurately
- Maintain electronic and physical filing systems, ensuring documents are organized Handle incoming calls and emails, responding promptly or redirecting inquiries as appropriate
- Serve as the initial point of contact for clients, providing exceptional customer service and assisting with inquiries
- Coordinate client meetings, including preparing meeting materials and arranging conference rooms
- Assist with the preparation, editing, and proofreading of legal documents, including contracts, briefs, and pleadings
- File legal documents with the appropriate courts and agencies, ensuring compliance with deadlines and procedural requirements
- Maintain and update client databases and case management systems with accurate and current information
- Prepare, review, and edit client invoices, ensuring accuracy and adherence to billing guidelines
- Track billable hours and expenses for the Partners, assisting with the preparation of monthly billing reports
- Coordinate with accounting staff to process payments and reconcile client accounts as needed
- Conduct legal research using online databases and other resources, summarizing findings for review by the Partners
- Compile and analyze data related to cases, statutes, and regulations, assisting with the preparation of legal arguments and strategies
- Collaborate with other legal secretaries and support staff to ensure seamless operations within the firm
Qualifications of the Legal Secretary:
- Bachelor's degree preferred
- 5+ years of proven experience as a Legal Secretary or similar role, preferably supporting multiple attorneys or partners
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent written and verbal communication skills, with a professional demeanor
- Discretion and confidentiality in handling sensitive information
- Ability to work independently with minimal supervision and thrive in a fast-paced environment
- Familiarity with legal terminology, procedures, and document formatting standards
Legal Secretary
Onsite with 1 remote day
$80,000-90,000 DOE
Chicago, IL
